* Function for ADMIN-users


Pre-saved texts can be specified for calls for tenders, contract awards, procurement contracts, opening documents and auctions. This function is also known as the list editor and rights to manage pre-saved texts are automatically granted to ADMIN-level usernames, as well as usernames for which the right to use the "List editor" function has been granted in the User rights section.

 


  • Under the list group, select the object for which you would like to store pre-saved text
    • Text fields grouped under top levels (Contract award, Procurement contract, Call for tenders, Opening document, Contracts, Auction) based on header information
  • Select the desired text (1)
    • Select "New list" (2). Modification of the selected list will open in the right-hand column.
  • Enter the list name and description (3)
    • The list name can be selected in the drop-down box for the field in question
  • Save the changes to the list (4)



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  • Under the list group, select the object that you would like to modify or view
    • Text fields grouped under top levels (Contract award, Procurement contract, Call for tenders, Opening document, Contracts, Auction) based on header information
  • Select the desired text (1)
    • Select a list to modify/view (2). Modification of the selected list will open in the right-hand column.
  • Modify/edit the list name and description (3)
    • The list can also be removed completely by clicking "Remove list"
  • After selecting this, the system will ask you to confirm removal
    • Save the changes to the list if necessary (4)

 

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Using and adding pre-saved texts on the fly


Texts defined as pre-saved texts will be available for selection in a drop-down box alongside the relevant text field. Several pre-saved texts can be saved for a single text field.

 

Selected texts can be modified in text fields. If this occurs, the modifications only apply to the document in question. Permanent changes can be made in the "List editor". All of the pre-saved texts are available to all the procurement personnel within the organisation.