If an electronic auction is to be used in a call fo tender, the details pertaining to electronic auction need to be defined when the call for tenders is created. After the actual tendering round, an electronic auction can be held for the defined items.  


Tendering steps when electronic auction is used 


Tendering round (prior to the auction, instructions can be foubnd here): 

1) The auction details are defined and the call for tenders is published at the editing stage 

2) When the deadline for tendering has expired, the call for tenders is processed and the tenderers are invited to the auction round 


Auction round (see instructions are in this article): 

3) The auction invitation details are defined and the invitations are sent to the tenderers 

4) The auction is commenced 

5) The progress of the auction is monitored (auction report in the comparison or Excel view)


Auction round


Auction invitation


When the competitive tendering has ended, the auction invitation details are defined and the invitations are sent to the tenderers. Search for the auction under Auction -> Not invited, and then navigate to the auction invitation section.


If no steps are defined for the auction 

  • Specify the auction start and end date and time 

  • You may also change the time under ‘After the previous bid new bids will be accepted’ if applicable (x hours, x minutes) 





If steps are defined for the auction 

  • Define the start and end of the step. Note! The details of each step will be defined separately in the auction invitation 

    • The details of the next step will be defined when the first step has been completed

  • You may also change the time under ‘After the previous bid new bids will be accepted’ if applicable (x hours, x minutes) 




The extension time is enabled: 

  • Change the details specified for the competitive tendering if applicable 

  • Daily throughout the day 

  • On designated times 

  • Time





Rank and other information displayed to bidders during the auction:  

  • Show the leading value 

  • The tenderer will see their rank and the score of the tender leading the auction 

  • Show difference to leading tender 

  • The tenderer will see their rank, the score of the tender leading the auction and the difference between their score and the leading score




The auction flow 

  • Define the auction flow if applicable



After the auction, the supplier is selected following the normal process. 

  • Click ‘Auction report’ and ‘Edit comparison’ 

  • Make the necessary supplier selections 


For instructions on how to manage a closed competitive tendering, click here.

  • Add the auction invitation sender 

  • Add the e-mail address of the auction invitation sender 

  • Edit the auction invitation title if applicable 


Edit the auction invitation 

  • The auction invitation can be edited before the auction starts 

  • Click ‘Edit the auction invitation’ and make the necessary changes




Starting the auction 


The auction starts at the time specified in the auction invitation. The progress of the auction can be monitored in the ‘Auction report’ view or by downloading a report on the auction events from the system. 


Auction report




Download report of the auction events 


The ‘Documents’ tab allows you to view an Excel report of the auction events




If steps have been defined for the auction 

  • If steps have been defined for the auction, each step will be reviewed separately following the respective process. 

  • When the preceding auction step has been completed, you may start a new step by clicking "Start step" and define when the next step starts



Selecting a supplier from the auction report 


After the auction, the supplier is selected following the normal process. 

  • Click ‘Auction report’ and ‘Edit comparison’ 

  • Make the necessary supplier selections 

  • For instructions on how to manage a closed competitive tendering, click here.