When an EU procurement notice is published from Cloudia Tendering, attention must be paid to the time consumed in the checking processes taking place in Hilma and TED.

  • If the notice is published on a business day before 12.00 o’clock, Hilma will take the notice for processing and, following its approval, forward it to TED during the same day.
    • A maximum of 48 hours will then pass until the notice is shown in Hilma and in the Supplier Portal.
  • If the notice is published after 12.00 o’clock, Hilma will take the notice for processing and, following its approval, forward it to TED on the next business day.
    • A maximum of 48 hours will then pass until the notice is shown in Hilma and in the Supplier Portal.

The counting of deadlines will start from the day following the date when the notice was sent to TED. This should be kept in mind so that the notice will not be rejected by Hilma due to its too short deadline. The table of deadlines is available on the Hankinnat.fi website: Table of deadlines

If Hilma rejects the procurement notice, it will inform the contracting entity of the rejection by e-mail. The same e-mail will also be sent to Cloudia Support for information. Cloudia Support will revert the status of the notice to ‘In progress’ within two hours of the receipt of the notice. The contracting entity need not be in contact with Cloudia Support to have this done.


Special considerations when a correction notice is published:


When a correction notice to an EU procurement notice is published, it must be kept in mind that the correction notice cannot be published if the deadline of the notice to be corrected has already expired before the correction notice has successfully passed the checking process in Hilma and TED. If this happens, a cancellation notice must be filed, followed by a new procurement notice.


If Hilma rejects the correction notice, it will inform the contracting entity of the rejection by e-mail. The contracting entity must contact Cloudia support to have the status of the notice reverted to in progress.