Lightened procurement is a procure that can be used for making procurements that fall below the national threshold and remain outside the scope of the Act on Public Procurement and Concession Contracts.

The procedure can be used when the information pursuant to the Act on Public Procurement and Concession Contracts need not be declared, but you want to use the versatile scoring of price and comparison criteria. Lightened procurement is typically used by energy companies, for example. Lightened procurement is also well-suited to those who make small-scale procurements and put procurements below the national threshold out to open tender, but still want to use versatile scoring.



Preparing a call for tenders


The call for tenders form of a lightened procurement is consistent with the national procurement notice template. All checks pursuant to the Act on Public Procurement and Concession Contracts have been removed from the template, but the publication of the call for tenders requires that all mandatory information marked with an asterisk (*) have been filled out.



Contracting authority and contact information


Contact information of the contracting authority

  • This section is used for defining the contact information, nature and presentation of the contracting entity.



Mandatory information is marked with an asterisk (*). Click ‘Return contracting authority’s contact information’ from the top right corner to return the default information.


Participating communities

  • Click ‘Add contract’
    • Click the blue pencil button to add the details of the community
      • When you click the blue pencil button again, the details of the currently opened community will close
      • To delete a community you added from the form, click the red X button
    • Click ‘Select communities’
      • From the resulting window, select one or several pre-saved communities or community groups
      • The selected communities are listed on the form
        • If you want to view the details of the added community, click the blue pencil button to open the details on the form.
        • When you click the blue pencil button again, the details of the currently opened community will close
        • To delete a community you added from the form, click the red X button




Procurement object


Procurement name

  • Enter a procurement name.

Procurement identification or reference number

  • The system will assign an identification number automatically. The identifier may be edited if necessary.

Procurement description

  • You may choose a procurement description from the pre-saved texts or enter the description in the text field.



Procurement validity period

  • Define a validity period for the procurement.



Category

  • Select the procurement category
    • Supplies
    • Service
    • Works
If applicable, click ‘Do not show category to suppliers’ to hide the procurement category from tenderers.


Estimated value of procurement

  • Enter the exact value or price range
  • Select whether the estimated value or price range is to be published on the call for tenders form


Possible option information

  • Select whether or not the contract is subject to renewal
    • If yes, enter the description and initial period in the resulting view




Type of procedure


Type of procedure

  • Select the type of procedure
    • Open
    • Restricted

If applicable, click ‘Do not show type of procedure to suppliers’ to hide the type of procedure from tenderers

Partial tenders within object groups allowed

  • Select whether partial tenders within object groups will be allowed.

Alternate tenders accepted

  • Select whether an alternative tender will be accepted



Time limit for receipt of tenders or requests to participate

  • Select from the calendar or enter the time limit for receipt of tenders or requests to participate
  • If applicable, enter additional information related to the time limit for tenders under ‘Additional information’.


Minimum time frame during which the tenderer must maintain the tender

  • Enter the minimum time frame during which the tenderer must maintain the tender
    • Click the calendar button to select the date or
    • Enter the duration in months



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NOTE! A lightened procurement can be published both to the Small-Scale Procurement Service and to the Supplier Portal. A lightened procurement cannot be published to HILMA.