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DIRECTIVE


  • Select the directive under which the notice is to be made
    • Directive 2014/23/EU (Service concession contract): in the menu below, select whether the notice is being made by a procuring authority or a procuring entity
    • Directive 2014/24/EU (Public procurement)
    • Directive 2014/25/EU (Utilities)

 

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  • The sections that appear in the navigation panel on the left must be completed depending on which directive is selected  
    • Appendix D1 (Public procurement) 
    • Appendix D2 (Utilities) 
    • Appendix D4 (Service concession contract) 

 

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SECTION I: Procuring authority



SECTION II: Procurement object


II.1) Scope of procurement

  • Give the procurement a name.
  • If applicable, give the procurement a reference number (note that this number is not the procurement ID)


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II.1.2) The main CPV code

  • Click "Select CPV code" and a selection window will appear
    • Select a code by ticking the selection box
    • Open code sub-levels by pressing the arrow button
    • Codes that have been added to the form can be changed
    • "CPV supplementary codes" are selected in the same way

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II.1.3) Type of contract

  • Select the contract type


II.1.4) Short description

  • Enter a brief description of the procurement (maximum 1000 characters) 

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II.1.7) Total value of the procurement (excluding VAT)

  • Value
    • Enter the "value" in the field that appears
  • Lowest/highest tender that has been taken into consideration
    • Lowest/highest tender that has been taken into consideration

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II.1.6) Information on lots

  • Select whether the contract is divided into lots 

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  • Yes
    • Go to tab II.2: SECTION: DESCRIPTION

  • No
    • Complete the information that appears (II.2.2 – II.2.14)

 

II.2.2) Additional CPV code(s)

  • Click "Select CPV code" and a selection window will appear 
    • Select a code by ticking the selection box
    • Open code sub-levels by pressing the arrow button
    • Codes that have been added to the form can be changed
    • "CPV supplementary codes" are selected in the same way

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II.2.3) Place of performance

  • Select the primary implementation location for the procurement (NUTS code) in the window that appears when you press the button  
    • Add a row
  • If applicable, provide additional detail on main site or place of performance (maximum 200 characters)

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II.2.4) Description of the procurement

  • Enter a detailed description of the procurement (maximum 4000 characters) 

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II.2.5) Award criteria


NOTE! If "Directive 2014/23/EU (Service concession contract)" is selected in the DIRECTIVE section, the criteria for making the contract are entered in this section in order of decreasing importance.  

  • Enter the first criterion in the section "1st criterion"
  • Add a row by clicking "Add row"

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NOTE! If "Directive 2014/24/EU (Public procurement)" or "Directive 2014/25/EU (Utilities)" is selected in the DI-RECTIVE section, the criteria for making the procurement contract are to be indicated as described below.

  • Select the criteria for making the procurement contract

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Select "Criteria stated below" and criteria will be specified for the call for tenders (cost criteria, price or quali-ty criteria) in accordance with the alternatives below:


1) Cost criteria (when life cycle costs are completed)

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  • When this is selected, the "Add row" function becomes active
    • Enter a name and weighting for the criterion

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2) Price

  • Specify the weighting for price

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3) Quality-based (where the best price/quality ratio is used)

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  • When this is selected, the "Add row" function becomes active
    • Enter a name and weighting for the criterion

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Select "Price is not the only criterion for awarding the contract, and all of the criteria are stated in the procurement documents only".


II.2.11) Information about options

  • If applicable, select "Additional procurement opportunities"  
    • Enter a description of the opportunities

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II.2.13) Information about European Union funds

  • Select whether the procurement is associated with a project and/or a programme financed by European Union funds 
    • If you select "Yes", you must enter the project name or reference in the field that appears. 

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II.2.14) Additional information

  • If applicable, enter additional information related to the procurement (maximum 4000 characters)

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II.2: SECTION: Description (contract divided into lots)

If you answered "Yes" to section II.1.6 ("Details concerning lots") (HILMA instructions), details must be entered for section II.2: SECTION: DESCRIPTION details.



Enter a new procurement contract

  • Select "Add new"

 

  • Link the procurement contract object to the contract notice

 

II.2) Description

  • Enter a name and lot number for the procurement contract object

 

Complete Sections II.2.2) - II.2.14) as instructed above.



SECTION IV: Procedure

 

IV.1) Description

IV.1.1) Type of procedure

  • Select the procedure used for the procurement 

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IV.1.3) Information about a framework agreement or a dynamic purchasing system

  • If applicable, select "This procedure involves the establishment of a framework agreement"

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IV.1.8) Information about the Government Procurement Agreement (GPA)

  • Select "The procurement is covered by the Government Procurement Agreement"

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IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

  • If a previous notice has been published in relation to the procurement, enter the OJEU number in this field 

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SECTION V: Conclusion of the contract


 

Open the contract for editing by clicking the blue editing icon.

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Making a contract

  • Enter the contract information
    • Contract No.
    • Lot No.
    • Name

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V.2) Making a contract


V.2.1) Date of conclusion of the contract

  • Enter the contract creation date

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V.2.2) Information about tenders

  • State whether the contract was made with a group of economic operators

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V.2.3) Name and address of the contractor

  • Add new contact details by pressing the "Add" button
    • Edit the rows that appear and complete the details that appear


V.2.4) Information on value of the contract/lot (excluding VAT)

  • Enter the "Initial estimated total value of the contract/lot"
  • If applicable, select "Total value of the contract/lot"
    • Complete the "Total value of the contract/lot"
  • If applicable, select "Lowest offer/Highest offer taken into consideration"
    • Complete " Lowest offer/Highest offer taken into consideration"
  • Complete "currency"


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V.2.5) Information about subcontracting

  • If applicable, select "The contract is likely to be subcontracted"
  • If this is selected, enter the "Value or proportion likely to be subcontracted to third parties"

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SECTION VI: Complementary information


DETAILS ON THE SUPPLIER PORTAL

PREVIEW AND PUBLISH