Edit the comparison
Export and import the manually evaluated comparison criteria in Excel format
Open the comparison table in PDF format
Open comments on the comparison table
Viewing the comparison table
Hide rows
Edit the confidential information
Reject tenders from the comparison table
The total price
Quality points
Total sums and maximum points
Entering manual points into the comparison table
Enter criterion-specific comments
Calculation method
Select suppliers
Save the comparison
Double envelope procedure

Information in accordance with the information page will appear on the “Tender comparison” tab:

  • Procurement name and numerical ID 
  • Notice type, comparison criteria 
  • Open the notice in PDF format 
  • Open the notice in HTML format  
  • Create a new notice using this as a template  
    • If the organisation is using the test environment 
      • Copy the call for tenders to the test environment  
  • Create a negotiated procedure using a call for tenders as a template  
  • Copy as a template  
  • Discussion message window  
  • Deadline 
  • Created by 
  • Number of tenders received 
  • Number of tenders selected 
  • Number of supplier organisations 

 

In addition, the view will enable functions depending on the status:

  • Open the comparison table without confidential information in PDF format  
  • Open a comparison table containing all of the information in PDF format 
  • Export the manually evaluated comparison criteria in Excel format  
  • Import the manually evaluated comparison criteria in Excel format 
  • Edit the comparison 
  • Edit the comparison step by step 
  • Edit the comparison in reverse 
  • Edit the comparison in reverse step by step  


NOTE! When the contract award and notification have been made, the editing options will be removed from the view.

 

 

Edit the comparison


After the eligibility of the suppliers has been confirmed, the comparison table will first open in default format (see Edit the comparison)

 

When you return to the tender information page (in the “Completed” folder) from the comparison table, you can select the format to view the comparison table in. 

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Edit the comparison

  • The tenders are listed on the comparison table in columns and the objects/criteria are listed in rows 

Edit the comparison step by step

  • A list will be shown containing the object groups in the tendering process. You can expand the list by clicking on a heading link belonging to an object group. 
    • A table will open beneath the heading, enabling you to view a comparison table containing the information related to the object group 
    • You can view a different object group by clicking the header link 
  • The tenders are listed on the comparison table in columns and the objects/criteria are listed in rows 

Edit the comparison in reverse 

  • The comparison table will be divided into object groups in such a way that the suppliers will be listed in rows and the objects/criteria will be listed in columns 

Edit the comparison in reverse step by step

  • A list will be shown containing the object groups in the tendering process. You can expand the list by clicking on a heading link belonging to an object group 
    • A table will open beneath the heading, enabling you to view a comparison table containing the information related to the object group 
    • You can view a different object group by clicking the header link 
  • The comparison table will be divided into object groups in such a way that the suppliers will be listed in rows and the objects/criteria will be listed in columns 

 

 

Export and import the manually evaluated comparison criteria in Excel format


You can also choose to transfer all of the text-type (free text) answers to an Excel document for manual scoring, enter the scores and upload the scores to the comparison table:

  • Select "Export free text answers to an Excel file for assessment" 
  • Save the Excel file on your computer 
  • The file will contain a list of all of the text-type questions that have been set up for manual scoring: 
    • Enter the desired information 
    • Save the completed Excel file on your computer for importing 
  • Go back to the tendering information page and click the link "Import free text answer assessments from an Excel file" 

 

After the file is imported, the comparison table will open under the "Edit comparison" function and you will see the scores and justifications imported from the Excel file.

 

NOTE! You cannot make any changes to the exported Excel file. If the comparison table is regenerated (processing begins by selecting eligible suppliers, the export file must be regenerated using the “Export the manually evaluated comparison criteria in Excel format” function).


 

Open the comparison table in PDF format


This enables the comparison table to be opened as a PDF document

  • Open the comparison table without confidential information in PDF format 
  • Open a comparison table containing all of the information in PDF format 

 


Open comments on the comparison table


You can send a request for comments on the “Tender comparison” tab using the “Open comments on the comparison table” function. You should then click “Create new comment round >>”

 

Create new comment round


Fill in the necessary information

  • A name and message content for the comment round 
  • The deadline of the comment round  
  • Email addresses 
  • “Hide prices from the commenter” 
  • “I have read the confidential information suggestions and indicated the required confidential information” 

 

You can then save the request for comments and send an invitation or return to the list without saving.

 


 

Comments on the comparison table

When a request for comments is sent, an email confirmation will be sent containing a link to the commenting interface. The message recipient can access the call for tenders for commenting by clicking on the link.  

  • The commenter will see the comparison table in the commenting interface 
  • The commenter can comment on individual criteria with manual scoring by clicking on the relevant commenting icon 
  • The commenter can enter a general comment about the comparison as a whole 

The commenter can save comments without sending them by clicking “Save without sending” and can send the comments by clicking “Send comment”.


 

NOTE!: For information security reasons, the appendices will not be sent automatically: if they are needed, they must be sent by email.

 

Processing received comments

You can see comments on the “Tender comparison” tab under “Open comments on the comparison table”  


This view enables you to view the start date and deadline of the commenting round. Functions

  • Terminate the round prematurely 
    • Enter a message for premature termination of commenting 
  • Return to the list 
  • Show the comments sent during this round 
    • The comparison table will open in a window 
    • Each commented criterion will have an icon that can be clicked to show all of the comments made on the criterion 
    • The “Received comments” link beneath the comparison table enables you to read any general comments that have been made in relation to the comparison 

 

 

Any number of commenting rounds can be held.


Viewing the comparison table

 

A view will open enabling you to process the comparison table. Any information that is saved here or changes that are made will also be saved on the comparison table document linked to the call for tenders, with the exception of the “Hide rows” function. This function enables you to generate a separate comparison table document.

 


The column on the left will automatically list the following:

  • The specified object groups and procured objects (products/services) or object rows 
  • and any maximum scores or total numbers of maximum points specified for them 
    • No points will be shown if the selection criterion is “Order of priority“ 

The following will be automatically entered into supplier columns:

  • Each tender received and tenders approved as eligible in the “Tenders received” process will be listed in a separate column 
    • If the same supplier has submitted several different tenders (e.g., parallel tenders), each of these will be listed in a separate supplier column 
  • In each supplier column, the responses provided by the supplier on its tender will be listed in accordance with the criterion type 
    • “Price” 
      • The price in numerical form with a currency suffix 
      • along with a total price in accordance with the procured quantity 
    • “Text” 
      • The text as it was written 
    • “Yes/no” and No/yes  
      • “Yes” or “No“ 
    • “Numerical” 
      • The number that was entered 
    • “Menu” 
      • The text of the selected option 
    • “Multiple-choice menu” 
      • The text of the selected options 
    • “Uploadable” 
      • The name of the uploaded file 
      • The filename also functions as a link to the file: individual uploaded files can also be viewed (and saved) on the comparison table 
    • If no response was provided or no score was specified for any of the sections, “---” will be shown 
  • The “Points” section in the column will show the automatically-calculated score 

 


Hide rows

  • You can specify which rows will be shown on the PDF version of the comparison table 
  • Click the “Hide rows” link in the top-left corner of the comparison table 
  • Selection boxes will appear at the start of the rows 
  • Deselect the rows that you want to hide in the PDF version of the comparison table 
  • If you select an entire group header or product/service row name, you can hide all of the relevant data 
  • Reselect the information to make it visible 

 

 

The hidden rows can be used to generate a PDF document by selecting “Save and open the comparison in PDF format” in the top-right corner.


NOTE!: if any rows on the comparison table are hidden, the changes will not be saved on the comparison table document linked to the call for tenders for information security reasons. The edited comparison table can be revealed only after hiding by clicking “Save and open the comparison in PDF format” at the top of the table. If you would like to send the edited comparison table as an attachment to the notification, you must first save it on your computer and attach it to the notification from there.

 


Edit the confidential information


If the setting was enabled when the call for tenders was created, suppliers may propose that certain information be treated as confidential information when they complete the tender. Confidential information is not automatically saved as confidential (in the comparison table PDF document) – the person handling the comparison must confirm which information is confidential.


You can manage confidential information using the “Edit confidential information” function.

  • The traffic-light view shows: 
    • Circles 
      • The green light denotes information that the supplier has not proposed as confidential 
      • The red light denotes information that the supplier has proposed as confidential 
    • Squares 
      • Click on a green square to confirm the information as confidential. The square will then turn red
      • Click again to remove the mark and the square will turn green

 

The comparison table can be saved by clicking “Save” beneath the table.

 

 


Reject tenders from the comparison table


It is possible to reject a supplier from the comparison table during the comparison phase. If the comparison criterion is “overall procurement“, the supplier will be rejected entirely. If the procurement consists of parts, the supplier can be rejected from the comparison only for specific object groups/rows.

  • The rejected tenders/groups will be shown in grey text on the comparison table. 
  • Comments can be entered alongside rejected groups 

 

 


The total price


All price-type criteria are always compared using the “Relationship to the smallest” formula (lowest value provided/value offered x maximum points). 

  • The lowest price in the comparison receives maximum points and the remainder of the tenders are scored in relation to it 
  • The formula is shown on the comparison table for each procured object in “procurement-specific” form and alongside the total price the formula can be opened by clicking “View calculation method” 

 

 


Quality points

 

The maximum number of points for quality is always compared using the “Relationship to the largest” formula (highest value provided/value offered x maximum points).

  • The tender that receives the highest number of points for quality on each row will receive the maximum number of points for quality and the remainder of the tenders are scored in relation to it 
  • The formula can be opened by clicking “View calculation method” 

 

Total sums and maximum points

 

The comparison table shows the total sums and the number of points set for them.


Scoring according to the total procurement

 

The following information is shown for each supplier at the bottom of the comparison table:

  • The sum of all of the prices provided 
  • The total sum of all of the points 

 

Scoring by object group

The following information is shown for each supplier at the end of each object group: 

  • The sum of all of the prices provided for the object group 
  • The possible sum of all of the points for the object group 
  • The total number of points that the supplier received for the object group 

 

Scoring by object row

The following information is shown for each supplier at the end of each object row:

  • The sum of all of the prices provided for the object row 
  • The possible sum of all of the points for the object row 
  • The total number of points that the supplier received for the object row 


Order of priority

The following information is shown for each supplier at the end of each object group: 

  • The total sum of the prices for each object group 
  • The sum of the total price at the end of the table 
  • In addition, a list of the specified order of priority is shown at the end of the table 

 


Entering manual points into the comparison table

 

If a criterion is set up for “Manual” scoring, the “Points” column will contain a field for entering the desired number of points up to the maximum number of points

 

Click the icon next to the field to open a commenting field and enter reasoning for the number of points awarded to the supplier for the item in question.

 


NOTE! In the PDF version of the comparison table, these (and the general comments) are marked with index numbers and the comment texts are listed alongside the numbers at the bottom of the table.

 

 

Enter criterion-specific comments

 

Click the icon next to the field to open a commenting field and enter reasoning for the number of points awarded to the supplier for the item in question.

 

 

Calculation method

 

The formula by which the score was calculated is shown to the right of each criterion row containing a score.

 

 

Select suppliers


Suppliers can be selected in the comparison table view by choosing the desired supplier and, if necessary, entering a comment related to your selection. The supplier selection rows are entered into the comparison table according to the selection criteria that were chosen. The “Score in accordance with the overall procurement” selection is shown after all of the object groups, while other selection criteria are shown for each object group or row.

 

NOTE! The system does not inspect which supplier is selected. It is therefore possible to choose a supplier who did not rank first. It is also possible to select several suppliers in each supplier selection section.



Save the comparison

  • Click the “Save” button in the bottom-left corner of the comparison table view 


After saving, the view will automatically switch to the “
Contract award” tab.



Double envelope procedure

 

When the call for tenders is created, it is possible to select whether a double envelope procedure will be used in the comparison phase. Under the double envelope procedure, all factors except prices are assessed in the first phase and the prices are only compared after this comparison is complete.

 

If the double envelope procedure is in use, the comparison will take place as follows:


1) In the first phase, the comparison table will open with all of the requested price data for the procurement object hidden (“Hidden” text)

  • When the requisite comparison is complete, click “Save” beneath the table 
  • Go to the call for tenders by clicking “Return to the notice information” (top-left corner) 

 

2) You can go to the price comparison phase by clicking “Go to the price comparison phase“

  • The system asks you to confirm that you wish to compare the prices 

NOTE! After this, you will no longer be able to return to the quality comparison. 

  • Click “Edit the comparison” (or a different comparison link if you would like to see the comparison table in a different format)  
  • The comparison table will open and the price data will also be displayed, along with the automatic calculations related to prices