If the tendering process is in the “Active”, “Completed”, “Cancelled”, “Templates” or “Archive” folder, the “Documents” section on the information page will show the documents that have been saved under the call for tenders.

 

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Progress monitoring

  • The progress bar will be green for the tendering phases that have already been completed and the incomplete phases will be shown in red

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Call for tenders publication and documents

  • Original Notice (PDF)  
    • You can save the document on your computer by clicking (on the pdf logo and then) “Export in the chosen file format”
  • Correction notice (PDF(s)) 
    • You can save the document on your computer by clicking (on the pdf logo and then) “Export in the chosen file format” 
  • HILMA notice (PDF) 
    • Prior information and follow-up notices 
  • Attachments to calls for tenders and links 
    • Attachments and links on the most recently published notice 
  • Sent emails >> 
    • A list of email addresses to which the most recent notice was sent, either when it was published or sent using the “edit – re-send notice” function

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 Questions/answers/emails 

  • All questions and associated answers that have been sent using the “Question management” function  
    • You can save the document on your computer by clicking “Export a compiled package of the questions and answers in a different format”. 
  • “Sent emails” list 
    • Messages sent using the “Send an email” function 
    • PDF package 

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Received tenders 

  • Opening document 
    • You can save the document on your computer by clicking (on the pdf logo and then) “Export in the chosen file format”. 
  • Received tenders grouped by supplier 
    • Supplier name, business ID, contact person 
    • Contact person specified on the tender 
    • Tender document (PDF) 
      • You can save the document on your computer by clicking (on the pdf logo and then) “Export in the chosen file format”. 
    • “Open the other documents >>“ 
      • Attachments uploaded along with the tender 

 


Contract award documents

  • Comparison table (PDF) 
    • Comparison table without confidential information  
      • Comparison table with confidential information hidden 
      • You can save the document on your computer by clicking (on the pdf logo and then) “Export in the chosen file format” 
    • Comparison table containing all of the information 
  • Contract awards (PDF) 
    • A contract award document generated by the system (PDF) 
      • You can save the document on your computer by clicking (on the pdf logo and then) “Export in the chosen file format” 
    • A contract award made on a different system and imported into the system 
  • Contract award message 
    • Email addresses of recipients to be informed of the contract award 
  • The notifications attachments 
    • Documents to be sent as attachments along with notification of the contract award 
  • Procurement contract (PDF) 
    • You can save the document on your computer by clicking (on the pdf logo and then) “Export in the chosen file format” 

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Additionally, depending on the procedure, the list of concluding documents may contain all of the comparison tables, interim decisions and related notifications from all of the rounds.  


 

Add a new document

  • Add a new document >> 
    • You can upload documents to be attached to the tendering process 

 


Generate a package of documents

  • You can generate a package of all of the documents related to the tendering process 
    • containing all of the information 
    • without confidential information  
      • Enter a prefix for the files if applicable. The prefix will be added to the beginning of the name of every file added to the package. 
      • Use the PDF/A file format if necessary  

 

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  • Direct link to the document view  
    • Direct link to generate the document package

 

Export the document in another format


Every document generated by the system will be accompanied by an icon enabling the document to be saved on your computer in a different format.

 

The following can be saved in PDF and PDF/A format:

  • Call for tenders 
  • Correction notice 
  • A list of questions and answers 
  • Opening document 
  • Tenders 
  • Contract award 
  • Procurement contract 

The following can be saved in Excel, CSV and ODS format:

  • Comparison tables 
  • Auction reports 

 

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