Switching to the notice folder view and selecting a notice
Browsing notices
Searching for notices
Notice IDs



The notice folders view shows all of the tendering processes in folders according to their statuses. Actions that can be taken on calls for tenders vary depending on the status.


Switching to the notice folder view and selecting a notice

Switch to the folder view by clicking on “Tendering system” in the top navigation bar. The pane on the left of the folder view contains the notice folders. The number of competitive tendering processes contained in each folder is displayed in parentheses after the folder's name. The total number of competitive tendering processes is displayed at the bottom of the list of folders.

  • A tree view of the folders will open in the left-hand panel
  • The middle pane will display a list of the competitive tendering processes in the folder in question
    • You can reorder the list by clicking on the column heading (Identifier, Notification, Started, Created by) – click the desired heading 
    • Select the desired call for tenders from the list 
  • When a call for tenders is selected, the right-hand pane will show a summary of the tendering process


FWr0Z4r3clXCaYJgK6G1a42Aw3F81MDHkg.png


vP4dEtPj-WhTUYX-6FYDDFXlgC0SurQqCA.png


Browsing notices

 

“In progress” folder

This folder lists all of the unpublished calls for tender that are still in progress.

 

When a tendering process is selected, you can take the following actions:

  • Continue drafting the call for tenders (“Edit the notice”)
  • View the PDF version of the call for tenders (“Open the notice in PDF format”)
  • Create a new tendering process using the call for tenders as a template (“Create new notice based on template””) 
  • Create an EU contract notice based on an EU prior information notice (“Create contract notice based on this prior information notice >>”)
  • Create an EU contract award notice based on an EU contract notice (“Create contract award notice based on this contract notice >>”)
  • Delete the call for tenders (“Delete notification”)
  • View and save all of the saved documents related to the tendering process (“Documents”)
  • Hold an internal discussion about the tendering process (“Internal discussion”) 


“Active” folder

This folder lists all published and active tendering processes that have not yet reached their deadlines.

 

When a tendering process is selected, you can take the following actions:

  • Manage questions/answers (“Question management”) 
  • See who has reviewed the call for tenders (“People who reviewed the notice”) 
  • Send other messages to people who have reviewed the call for tenders (“Send an email”) 
  • Edit the notification ("Edit")
  • Cancel the procurement (“Cancel”) 
  • View the PDF version of the call for tenders (“Open the notice in PDF format”)
  • Create a new tendering process using the call for tenders as a template (“Create new notice using this as a template”) 
  • Create an EU contract notice based on an EU prior information notice (“Create contract notice based on this prior information notice >>”)
  • Create an EU contract award notice based on an EU contract notice (“Create contract award notice based on this contract notice >>”)
  • View and save all of the saved documents related to the tendering process (“Documents”) 
  • Hold an internal discussion about the tendering process (Internal discussion”) 

 

“Ended” folder

This folder lists all tendering processes that have reached their deadlines but that have not yet been marked as closed or transformed into framework agreements.

 

When a tendering process is selected, you can take the following actions:

  • Generate an opening document when the tenders are opened for the first time(“Received tenders”) 
  • Enter tenders on paper before the first opening (“Enter paper tenders”) 
  • List the tenders received, review them and any attachments, and confirm that the tender is eligible (after the opening document is generated)(“Received tenders”) 
  • Switch to the comparison table and select supplier(s) after confirming the eligibility of the tenders (“Edit the comparison” or “Compare tenders”) 
  • Create or import a contract award document after selecting supplier(s)(“Contract award”) 
  • Send notification of a contract award (after creating/importing a contract award and saving the decision, the notification window will open automatically)
  • Create or import a procurement contract for each supplier after sending notification of the contract award (“Procurement contract”) 
  • Close the tendering process and transfer it to the archive folder after sending notification of the contract award (“Archive folder”) 
  • Assign the “framework agreement” status to the tendering process if it has been specified as a framework agreement (“To the framework agreement folder”) 
  • View and save all of the saved documents related to the tendering process (“Documents”) 
  • Hold an internal discussion about the tendering process (“Internal discussion”) 
  • View the PDF version of the call for tenders (“Open the notice in PDF format”)
  • Create a new tendering process using the call for tenders as a template (“Create new notice using this as a template”) 
  • Create an EU contract notice based on an EU prior information notice (“Create contract notice based on this prior information notice >>”)
  • Create an EU contract award notice based on an EU contract notice (“Create contract award notice based on this contract notice >>”)  


"Auction" folder


The folder list all procurements where an auction is used.


All auctions can be found under the main level, grouped in folders according to their status

You may perform the following actions on the selected auction depending on its status:
  • List the received tenders, examine them and the accompanying documents and confirm their eligibility after creating an opening document (‘Received tenders’)
  • Proceed to the comparison table and the selection of supplier(s) when the eligibility of the tenders has been confirmed (‘Edit the comparison’ or ‘Tender comparison’)
  • Send an interim contract award (‘Interim contract award’)
  • Send an invitation to an auction that is about to begin (‘Auction invitation’)
  • Follow the auction steps (‘Steps’)
  • Follow the auction in progress (‘Auction report’)
  • Create or import a contract award document when the suppliers have been selected (‘Contract award’)
  • Send a notification of the contract award (the ‘Notification’ window will be displayed automatically when the contract award had been created/imported and saved)
  • Create or import the procurement contract separately for each supplier when the notification of the contract award has been sent (‘Procurement contract’)
  • Close the procurement and move it to the Archive folder when the notification of the contract award has been sent (‘To Archive folder’)
  • View and save all the documents recorded under the procurement concerned (‘Documents’)
  • Conduct internal discussions on the procurement (‘Internal discussion’)
  • View the call for tenders PDF document (‘Open the notice in PDF format’)
  • Create a new procurement based on the call for tenders (‘Create a new notice using this as a template’)


"Negotiated procedure" folder


The folder list all procurements where a negotiated procedure is used.


All negotiation rounds carried out for the negotiated procedure can be found under the main level, grouped in folders according to their status

You may perform the following actions on the selected negotiated procedure depending on its status:


  • List the received requests to participate, examine them and the accompanying documents and confirm their eligibility after creating an opening document (‘Received requests to participate’)
  • View the notices for the next rounds (‘Notice for the next round’)
  • Create or import a contract award document when the suppliers have been selected (‘Contract award’)
  • Send a notification of the contract award (the ‘Notification’ window will be displayed automatically when the contract award had been created/imported and saved)
  • Create or import the procurement contract separately for each supplier when the notification of the contract award has been sent (‘Procurement contract’)
  • Close the procurement and move it to the Archive folder when the notification of the contract award has been sent (‘To Archive folder’)
  • View and save all the documents recorded under the procurement concerned (‘Documents’)
  • Conduct internal discussions on the procurement (‘Internal discussion’)
  • View the call for tenders PDF document (‘Open the notice in PDF format’)
  • Create a new procurement based on the call for tenders (‘Create a new notice using this as a template’)


“Framework agreements” folder

This folder lists all of the framework agreements.

 

When a framework agreement is selected, you can take the following actions:

  • See the basic details about the framework agreement (“Information on framework agreement”)
  • See the selected suppliers, which objects they have been selected to supply, and their tenders and contracts (“Selected suppliers for a  framework agreement") 
  • See the communities involved and add new ones (“Participating communities”)
  • See the mini-tendering processes that have been carried out, grouped into folders according to status (“Mini competitions in the framework agreement”) 
  • See the completed procurement executions related to this (“Completed procurement executions”) 
  • Create a new mini-tendering process(“Create new mini competition”) 
  • Create a new procurement execution (“Create a new procurement execution based on a framework agreement” or “Create a new procurement execution based on a mini competition”) 
  • View and save all of the saved documents related to the framework agreement (“Documents”) 
  • Create or edit procurement contracts related to the framework agreement (“Procurement contract”) 
  • Hold an internal discussion about the tendering process (“Internal discussion”) 
  • Send other messages to people who have reviewed the call for tenders (“Send an email”) 
  • View the PDF version of the call for tenders (“Open the notice in PDF format”)
  • Create a new tendering process using the call for tenders as a template (“Create new notice based on this”)
  • Create an EU contract notice based on an EU prior information notice (“Create contract notice based on this prior information notice >>”)

Under the main level, all of the mini-tendering processes that have been carried out under the framework agreements will be displayed in folders according to status



“Cancelled” folder

This folder lists all of the cancelled tendering processes.

 

When a tendering process is selected, you can take the following actions:

  • View the PDF version of the call for tenders (“Open the notice in PDF format”)
  • Create a new tendering process using the call for tenders as a template (“Create a new notice using this as a template >>”)
  • View the contract award notice (“Contract award notice for this procurement notice >>”) 


  • View and save all of the saved documents related to the tendering process (“Documents”) 
  • Hold an internal discussion about the tendering process (“Internal discussion”) 

 


“Own and shared templates” folders

These folders list all of your own templates and the shared templates.


When one of your own templates is selected, you can take the following actions:

 


When a shared template is selected, you can take the following actions:

  • View the PDF version of the call for tenders (“Open the notice in PDF format”)
  • Create a new tendering process using the call for tenders as a template (“Create a new notice using this as a template >>”)
  • View and save all of the saved documents related to the tendering process (“Documents”) 
  • Hold a discussion about the template (“Internal discussion”) 

 


“Archive” folder

this folder lists all of the closed tendering processes in sub-folders grouped by year.

 

When a tendering process is selected, you can take the following actions:

  • View the PDF version of the call for tenders (“Open the notice in PDF format”)
  • Create a new tendering process using the call for tenders as a template (“Create a new notice using this as a template ”)
  • Create an EU contract notice based on an EU prior information notice (“Create contract notice based on this prior information notice >>”)
  • Create an EU contract award notice based on an EU contract notice (“Create contract award notice based on this contract notice >>”) 


  • View and save all of the saved documents related to the tendering process (“Documents”) 
  • Hold an internal discussion about the tendering process (“Internal discussion”) 

 


Searching for notices


Click “Search” in the top navigation bar of the folder view

  • The search form will open
  • Enter your search term and click “Search” under the form 


to1eQxX9gRCwcPeCusYP34nLhdmSSb4kAQ.png


If necessary, you can refine your search: 

  • By searching within the procurement description
  • By specifying the status of tendering processes to search for
  • Which procurement category is being sought
  • Which types of notices are being sought
  • Which range the predicted value is in
  • The search result will be shown to the right of the form

 

Click on a call for tenders/notice in the search results to open it


 

Notice IDs (H, N, P, R, EU, ?, !, to be corrected)


Some functions and procedures are given their own IDs on the notice list. These IDs are assigned depending on what is selected on the form or in various phases of the process

 

Notice type:

  • EU notice

Procedures selected on the notice:

  • Negotiated procedure
  • Restricted procedure

An electronic auction will be used:

  • Auction

This procedure establishes a framework agreement:

  • Framework agreement

Unanswered request for additional information:

  • There is an unanswered request for addition information related to the call for tenders

Internal discussion

  • There is an internal discussion related to the notice

The notice is being corrected

  • The notice has been transferred from the list of active notices for correction using the “Edit” function